Minute-taker and interpreter General Assembly

Student Rights Centre

Position: Minute-taker and interpreter
Hours of work: from 10:00 a.m. to 5:00 p.m. on the day of the General Assembly (end time is subject to change)
Wage: $17 /h,
Reporting to: Chair of Board of Directors

Employer Description

The University of Ottawa Students’ Union (UOSU) is the official student government of 35,000 undergraduate students at the University of Ottawa, with a mandate to represent the interests of students and provide essential services on campus. Together, elected student leaders and dedicated administrative staff work to improve the academic and social lives of students at the University of Ottawa.

Job Description

The minute-taker and interpreter is an occasional position of the University of Ottawa Students’ Union (UOSU), reporting to the President of Board of Directors. It combines two functions, namely the minute-taker and the interpreter ne. The first function will be to take down the minutes during the General Assembly, which happen twice yearly in the fall and in the spring. The second function involves working closely with students, the Administration, UOSU staff, as well as UOSU Executives and Directors to manage the translation of oral communications from students, staff and elected officials. The candidate may have to constantly alternate between those two functions

The minute-taker and interpreter’s responsibilities will include, but may not be limited to:

  • Listen to material in one official language or the other, take into account the meaning and context and translate it into the second official language, making sure to preserve the original meaning;
  • Write down the most important in a neutral way, as per minutes standards;
  • Consult with participants after the Assembly to double check certain elements, if needed;
  • Refer to online writing and translation tools for additional assistance;
  • Adhere to quality standards established by UOSU (e.g. Linguistic Policy; Social Media Policy, etc.) and
    ensure that all completed work follows legal and ethical obligations (e.g. accessibility, sustainability,
    inclusivity, diversity, etc.);
  • Contribute to the positive image of the UOSU, its services, its elections and its decision-making bodies;
  • Carry out other related tasks as needed.



The ideal candidate will possess the following skills and experience:

  • Bilingual in both official languages of the University of Ottawa (French & English)
  • Student of the University of Ottawa;
  • Excellent communication skills in English and French – both written and oral;
  • Excellent computer application skills (Microsoft platform apps such as Word, PowerPoint, Excel, etc.);
  • Good research skills (Web and terminology databases; expertise in subject matter; specialized
    concepts; etc.);
  • Demonstrate leadership, organizational and time management skills;
  • Full of initiative and autonomous;
  • Experience in student-led programming is an asset;
  • Knowledge of or experience with the UOSU Bilingualism Centre and its services is an asset;
  • Knowledge of UOSU and its services, businesses, clubs, associations, activities, Constitution and other
    policies relevant to the position (e.g. Linguistic Policy; Social Media Policy; etc.) is an asset; and
  • Strong knowledge of uOttawa is an asset.

Bilingualism is a mandatory criterion – please note that the interview will be held in both official languages, French and English.

Preference will be given to candidates of equity-seeking groups. We are looking for three (3) candidates.

Prospective applicants are invited to submit a cover letter, curriculum vitae, and list of two (2) references to jobs@seuo-uosu.com by 11:59 p.m. on March 31st at the latest. Only applicants invited to interview will be contacted.

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